Executive Administrative Assistant
UTG Financial Inc UTG Financial Inc Rancho Mirage, CA Rancho Mirage, CA Full-time Full-time $50,000 - $60,000 a year $50,000 - $60,000 a year 1 day ago 1 day ago 1 day ago About us We are a boutique accounting firm specializing in taxation for small and medium size business clients.
Our work environment includes:
Modern office setting Overview:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team.
Must be proficient with quickbooks and excel.
The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently.
Duties:
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
- Manage executive schedules by planning meetings, conferences, and travel arrangements.
- Handle sensitive information in a confidential manner.
- Perform general office tasks such as filing, data entry, and document management.
- Utilize software tools like DocuSign for document processing.
Quickbooks and excel great personality with a smile on the phone - Maintain office supplies inventory and place orders when necessary.
Qualifications:
- Proven experience as an executive administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
- Strong organizational skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Ability to handle multiple projects with attention to detail.
- Knowledge of event planning and coordination is a plus.
- Familiarity with proofreading documents for accuracy.
- Experience in calendar management for executives.
- Understanding of basic clerical duties and phone etiquette.
This position offers the opportunity to work closely with senior leadership, enhance administrative skills, and contribute to the overall efficiency of the organization.
If you are a dedicated professional with a passion for providing high-level administrative support, we encourage you to apply.
Job Type:
Full-time Pay:
$50,000.
00 - $60,000.
00 per year
Benefits:
Paid time off Schedule:
8 hour shift Day shift Monday to Friday No weekends
Experience:
Microsoft Excel:
5 years (Required) Microsoft Powerpoint:
1 year (Preferred) Ability to Commute:
Rancho Mirage, CA 92270 (Required) Ability to Relocate:
Rancho Mirage, CA 92270:
Relocate before starting work (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Our work environment includes:
Modern office setting Overview:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team.
Must be proficient with quickbooks and excel.
The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently.
Duties:
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
- Manage executive schedules by planning meetings, conferences, and travel arrangements.
- Handle sensitive information in a confidential manner.
- Perform general office tasks such as filing, data entry, and document management.
- Utilize software tools like DocuSign for document processing.
Quickbooks and excel great personality with a smile on the phone - Maintain office supplies inventory and place orders when necessary.
Qualifications:
- Proven experience as an executive administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
- Strong organizational skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Ability to handle multiple projects with attention to detail.
- Knowledge of event planning and coordination is a plus.
- Familiarity with proofreading documents for accuracy.
- Experience in calendar management for executives.
- Understanding of basic clerical duties and phone etiquette.
This position offers the opportunity to work closely with senior leadership, enhance administrative skills, and contribute to the overall efficiency of the organization.
If you are a dedicated professional with a passion for providing high-level administrative support, we encourage you to apply.
Job Type:
Full-time Pay:
$50,000.
00 - $60,000.
00 per year
Benefits:
Paid time off Schedule:
8 hour shift Day shift Monday to Friday No weekends
Experience:
Microsoft Excel:
5 years (Required) Microsoft Powerpoint:
1 year (Preferred) Ability to Commute:
Rancho Mirage, CA 92270 (Required) Ability to Relocate:
Rancho Mirage, CA 92270:
Relocate before starting work (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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